Accounts Payable

Job description

Job responsibilities

• Invoice Processing & Matching: Manage daily intake, coding, and processing of vendor invoices, utility bills, subcontractor billings, and freight charges utilizing 3-way matching (PO, Receiving Receipt, Invoice).
• Vendor & Supply Chain Relations: Serve as the primary point of contact for vendor inquiries, manage supplier onboarding, verify W-9/tax details, and maintain strong vendor relationships.
• Payment Execution: Prepare weekly payment runs (ACH, wire transfers, and checks), ensuring optimal payment terms, early pay discounts, and cash flow management.
• Inventory & Manufacturing Integration: Partner with Supply Chain and Operations to resolve PO, price variance, and receiving discrepancies across microfactory raw materials and equipment.
• Reconciliations & Month-End Close: Reconcile vendor statements, maintain subledger-to-GL accuracy, and prepare AP aging reports and accrual schedules for monthly financial close.
• Process & Controls Optimization: Assist in setting up automated AP workflows, ERP system controls, and expense management tools to support high-growth manufacturing scaling.

Job requirements

• Experience: 5+ years of dedicated Accounts Payable experience, preferably in manufacturing, hardware, construction, or deep-tech startup environments.
• ERP & Systems: Hands-on proficiency with modern ERP systems (e.g., QuickBooks Online) and automated AP software (e.g. Ramp).
• Skills: Strong understanding of PO process, job costing, sales tax/use tax basics, strong organizational skills and accrual accounting principles.
• Mindset: High-agency problem solver with exceptional attention to detail who thrives in a fast-paced microfactory or manufacturing environment.