Administrative Business Partner

Job description

Job responsibilities

• Independently execute essential administrative functions, including travel, expenses, confidential calendar management, and facilities coordination with limited guidance
• Proactively solve problems, exercising sound judgment and discretion even with limited information
• Collaborate effectively and build trust with executives, cross-functional partners (e.g., HR, Finance, Chief of Staff), and teams across the organization to achieve complex objectives
• Utilize strong communication and interpersonal skills to build rapport, influence collaboration, and engage effectively with diverse internal and external stakeholders
• Lead and deliver medium-to-large scale projects or events from initiation through completion
• Influence collaboration between Waymonauts and build rapport, positively impacting team velocity

Job requirements

• Bachelor's degree or equivalent practical experience
• 5+ years of experience providing direct executive support, project management, or event planning to senior leaders (VP+) within a fast-paced technology or startup environment
• Experience managing complex scheduling and logistics with external partners, demonstrating responsiveness, flexibility, and sound judgment with confidentiality.
• Exceptional organizational, time management, and prioritization skills with the ability to manage multiple complex tasks in a dynamic setting.
• Excellent communication and interpersonal skills: Proven ability to build strong relationships, collaborate effectively across diverse teams/functions, and maintain strict confidentiality.
• Strong business acumen, analytical problem-solving skills, and the ability to adapt effectively to different leadership styles and partnership dynamics.