Assistant Project Manager

Job description

Job responsibilities

• Act as the primary conduit between design and construction teams to ensure technical information, design intent, and construction priorities are aligned and clearly communicated.
• Manage the timely flow of RFIs, submittals, and design clarifications between architects, engineers, and field teams.
• Coordinate with ICON’s Design, Structural, MEP, and Print Operations teams to ensure design details are constructible, accurate, and compatible with ICON’s 3D-printed systems.
• Track design revisions and ensure updated documents are distributed to the appropriate stakeholders.
• Maintain complete and organized project documentation including drawings, specifications, RFIs, submittals, meeting minutes, and change orders.
• Support project budgeting and cost tracking by assisting with procurement logs, trade buyout tracking, and invoice reconciliation.
• Prepare and update project reports, drawing logs, and other management tools in accordance with ICON’s PMO standards.
• Ensure all field and design documentation is processed and stored in ICON’s designated project management systems (Procore, Smartsheets, etc.).

Job requirements

• Bachelor’s degree in Construction Management, Engineering, Architecture, or a related field.
• 5+ years of experience supporting design-build or general contracting projects.
• Strong understanding of construction drawings, detailing, and technical coordination.
• Demonstrated ability to manage project information workflows and document control systems (Procore, Smartsheet, Bluebeam, or equivalent).
• Excellent written and verbal communication skills with a proactive, detail-oriented mindset.
• Strong organizational skills and the ability to handle multiple tasks in a fast-paced environment.
• Fundamental understanding of construction cost management principles.
• Prior experience with design-build or self-performing contractors.