Construction Procurement Manager

Job description

Job responsibilities

• Prepare, issue, and execute subcontracts and purchase orders following RFP buyout decisions, ensuring full alignment with project scope, approved budget, and schedule requirements.
• Translate coordinated scopes of work into complete subcontract agreements, incorporating appropriate flow-down terms, insurance requirements, safety provisions, indemnification language, and risk-management clauses.
• Maintain and verify all vendor compliance documentation — including COIs, W-9s, executed lien waivers, bonding requirements, licenses, and qualification records — for all active subcontractors and suppliers.
• Coordinate with Project Managers, Construction Managers, and Estimators to confirm subcontract values align with approved budgets, buyout targets, and RFP-level scope assumptions before execution.
• Maintain procurement logs, buyout trackers, and material delivery schedules; proactively flag scope gaps, compliance issues, or delivery risks to the project team.
• Partner with Accounts Payable to ensure timely and accurate processing of subcontractor and supplier invoices; verify alignment with executed agreements, approved schedules of values, and project cost codes.
• Support financial controls by maintaining up-to-date committed cost records, forecasting procurement exposure, and reporting budget variances to project management and accounting.
• Draft and issue subcontract change orders in accordance with ICON's change management process; maintain change log documentation for all affected agreements.

Job requirements

• 4+ years of construction procurement, subcontract administration, or contract management experience within a general contracting or design-build organization.
• Bachelor's degree in Construction Management, Business Administration, Supply Chain, or related field — or equivalent professional experience.
• Working knowledge of subcontract structures, construction scopes, cost drivers, and sequencing as they relate to procurement timing and vendor engagement.
• Demonstrated ability to negotiate, draft, and administer subcontracts and purchase orders for concurrent, schedule-driven construction projects.
• Experience with Procore or comparable construction project management and procurement platforms.
• Proficiency in Microsoft Office Suite; comfort with data-driven procurement tracking in Excel, Smartsheet, or similar tools.
• Strong command of compliance documentation requirements: COIs, lien waivers, W-9s, vendor qualification records, and insurance verification.
• Ability to read and interpret construction drawings, specifications, scopes of work, and contract documents.