Document Controller/Project Management System's Administrator - Launch Infrastructure Development

Job description

Job responsibilities

• Serve as the primary RFI Manager , owning the logging, routing, tracking, and closeout of Requests for Information across all project disciplines.
• Serve as the primary Submittal Manager , owning the submittal log and workflow, including distribution, review coordination, and tracking to ensure timely turnaround and compliance with project schedules.
• Serve as the primary Document Controller , owning the organization, accuracy, version control, distribution, and archiving of all project documentation, including drawings, specifications, contracts, correspondence,…
• Own the administration of project management platforms (Procore or internally developed systems), including user access, workflows, document uploads, and reporting tools.
• Own the project closeout process, establishing document collection requirements and tracking mechanisms early in the project to avoid end-of-project scrambles.
• Track and collect as-built drawings, O&M manuals, warranties, and testing/commissioning documentation from contractors and subcontractors throughout construction.
• Compile and manage final turnover packages, ensuring completeness and compliance with project and company standards prior to handoff to operations.
• Coordinate with engineering, construction, and contractor teams to ensure closeout documentation requirements are understood and met on schedule.

Job requirements

• 5-8 years of experience in project controls, project coordination, or document control on construction or industrial projects (a degree is not required; equivalent practical experience is valued).
• Experience owning RFI and submittal logs and workflows on construction projects.
• Experience tracking and managing closeout documentation (as-builts, O&Ms, warranties, testing/commissioning records) through to final turnover.
• Proficiency with project management software (e.g., Procore or similar platforms).
• Strong organizational skills with the ability to manage multiple priorities and deadlines in a construction environment.
• Clear written and verbal communication skills, including experience preparing reports and presentations.
• Demonstrated experience managing assigned processes and responsibilities with minimal day-to-day direction.
• Must be a U.S. citizen or national, permanent resident (Green Card holder), or otherwise compliant with ITAR/EAR aerospace security controls.