Executive Assistant, Chief Hardware Officer & Head of Autonomy

Job description

Job responsibilities

• Partner directly with Jo and CJ to manage their calendars, priorities, commitments, and operating cadence across hardware, autonomy, flight software, fleet reliability, operations, and executive forums.
• Own complex calendar management with strong business judgment, ensuring their time is spent on the highest-impact decisions, escalations, reviews, and team priorities.
• Prepare leaders for technical operating meetings by gathering agendas, context, pre-reads, open decisions, owners, dates, and follow-up items across Slack, Gmail, Drive, Confluence, Jira, and internal systems.
• Help coordinate critical forums such as fleet health reviews, release and validation discussions, hardware/software syncs, architecture reviews, escalation meetings, recruiting debriefs, and executive operating cadences.
• Track follow-ups across technical workstreams, ensuring decisions, owners, deadlines, revisit dates, and open questions do not get lost after fast-moving meetings.
• Support escalation hygiene by helping route the right topics to the right leaders, forums, and timelines while maintaining clear visibility on status and next steps.
• Coordinate complex domestic and international travel, including itineraries, logistics, meeting preparation, and contingency planning.
• Support recruiting and hiring workflows for senior and technical candidates, including interview scheduling, debrief coordination, candidate follow-up, and confidential process management.