Executive Assistant

Job description

Job responsibilities

• Provide high-level executive support, serving as a trusted partner and helping manage competing priorities in a fast-moving environment.
• Own complex calendar management, proactively prioritizing meetings, resolving conflicts, protecting focus time, and ensuring schedules reflect the most important business priorities.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, itineraries, and last-minute changes.
• Anticipate needs and proactively address issues before they become problems, using sound judgment to determine when to act independently and when to escalate.
• Plan and coordinate meetings, leadership sessions, offsites, customer engagements, and other events, ensuring logistics and materials are handled from start to finish.
• Prepare leaders for meetings and engagements by coordinating agendas, materials, background information, and other relevant context.
• Track commitments, decisions, and follow-ups to help ensure priorities continue moving forward.
• Serve as a key point of coordination across teams, helping facilitate communication and maintain alignment among internal and external stakeholders.

Job requirements

• 3+ years of experience supporting senior executives in a fast-paced environment
• Demonstrated experience managing complex executive calendars and travel
• Exceptional organization, attention to detail, and ability to manage competing priorities
• Strong written and verbal communication skills
• Sound judgment and ability to operate independently while handling confidential information
• Proficiency with Outlook, Slack, PowerPoint and other productivity tools