Office & Workplace Administrator

Job description

Job responsibilities

• Meeting rooms: Keep every room bookable and ready — setup standards and upkeep — AV checked and working, rooms reset between sessions, and booking conflicts resolved before they reach the calendar.
• Shipping and receiving: Handle inbound deliveries, mail, and packages, and coordinate outgoing shipments. Receive, check, and distribute bulk orders and equipment.
• Office supplies and stationery: Order, stock, and track stationery, printing, and general office consumables so nothing runs out mid-week.
• Snacks and pantry: Keep the pantry stocked and presentable — selection, ordering, and rotation, working within the weekly budget.
• Meals and events: Coordinate catering, team meals, celebrations, offsites, and company events within approved budgets.
• Facilities — hard and soft services: Coordinate janitorial, waste, pest control, and landscaping alongside maintenance, repairs, HVAC, and building systems.
• Visitors and front of house: Welcome guests, coordinate access and badges, prepare visitor spaces, and reset them afterward.
• Support multiple locations: Keep standards, supplies, and service consistent across our offices as the company expands, and travel between sites as needed.

Job requirements

• 2+ years of experience in office administration, workplace coordination, hospitality, or a related support role.
• Moves with urgency and follows through. You close loops without being chased, and people trust that what you take on gets done.
• Strong judgment and autonomy. You make sensible calls on your own, anticipate problems early, and figure things out with limited direction.
• Adaptable and resourceful. You are comfortable with shifting priorities and with work that does not fit neatly into a job description.
• Discreet and trustworthy. You handle confidential information, company purchases, and office access with consistently sound judgment.
• Strong organization and attention to detail, with the ability to manage daily routines alongside urgent requests.
• Experience ordering supplies, coordinating service providers, or supporting meetings and events.
• Comfort with collaborative tools — calendars, spreadsheets, and shared documents — and the ability to pick up new systems quickly.