Office Manager

Job description

Job responsibilities

• Office Operations & Facilities: Own day-to-day office operations, including maintenance, repairs, utilities, furniture, supplies, shared spaces, security systems and overall workplace readiness.
• Vendor & Administrative Management: Manage property management, contractors, cleaners and other vendors, including service schedules, contracts, invoices, expenses, inventory and operational records.
• Front Desk & Visitor Experience: Be the main onsite point of contact for employees, candidates, visitors, executives, VIPs, vendors and deliveries.
• Executive & Event Support: Provide onsite administrative and logistical support for executives, VIP visits, customer meetings, company events, team gatherings and offsites.
• Shipping & Receiving: Manage incoming and outgoing mail, packages, equipment, food deliveries and other shipments.
• Employee & Workplace Support: Support office access, workspace setup, supplies and day-to-day employee needs. Maintain conference rooms, kitchens and common areas, and support workplace safety, security and emergency…
• Cross-Functional Operations & Communication: Share office updates and procedures, respond to unexpected needs, and find ways to improve office operations and the employee experience.

Job requirements

• 1–3 years of experience in office administration, front desk operations, facilities coordination, hospitality, workplace operations or a related role
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and see tasks through to completion
• A proactive, resourceful approach to spotting and solving problems
• Strong written and verbal communication skills
• Professional, friendly and service-oriented with employees, candidates, visitors and vendors
• Discretion with confidential or sensitive information
• Comfortable with Microsoft Office, Slack or similar workplace tools