Project Coordinator, Finance Transformation (R5546)

Job description

Job responsibilities

• Coordinate project meetings, workshops, and working sessions; manage logistics, materials, calendars, and follow-up actions across Oracle ERP workstreams and future Finance Transformation initiatives.
• Maintain project schedules, milestone trackers, action logs, RAID logs, and status reporting artifacts to support disciplined program execution and PMO governance.
• Prepare meeting agendas, document key decisions and action items, and track completion with team members and stakeholders.
• Assist in drafting, organizing, and distributing project documentation, including status reports, presentations, governance materials, communications, and PMO updates.
• Support onboarding of project resources, including access requests, documentation distribution, workspace setup, and coordination with internal support teams.
• Manage SharePoint sites or similar collaboration spaces to ensure project information is organized, current, and accessible.
• Coordinate meetings and deliverables with internal stakeholders, implementation partners, and vendors, ensuring readiness of pre-reads, decisions, and supporting materials.
• Support Project Managers and PMO leadership in tracking risks, issues, dependencies, change requests, and overall program progress.

Job requirements

• 2+ years of experience in project coordination, project administration, or a related role.
• Experience supporting ERP, technology, finance, or large-scale business transformation initiatives is strongly preferred.
• Strong organizational and time-management skills with exceptional attention to detail.
• Proficiency with Microsoft Teams, Outlook, Excel, PowerPoint, SharePoint, and similar collaboration and project tracking tools.
• Strong written and verbal communication skills, including the ability to work effectively with stakeholders at different levels of the organization.
• Ability to manage multiple priorities in a fast-paced, evolving environment.
• Self-starter mindset with strong follow-through, sound judgment, and adaptability.
• We are ONLY seeking candidates local to the Bay Area (and willing to commute to San Mateo, CA). At this time, we will not be relocating candidates.