Senior Executive Assistant

Job description

Job responsibilities

• Provide high-level administrative support to 2-3 VPs including managing calendars, preparing reports, drafting correspondence, coordinating complex travel plans, scheduling meetings, and compiling documents
• Scope and coordinate critical projects and special assignments on behalf of the Executives by prioritizing tasks, gaining cooperation from relevant stakeholders, monitoring progress, problem-solving, and making…
• Plan and execute day-to-day administrative tasks to ensure a smooth workflow for the Executives
• Serve as a representative of the Executives with an array of internal and external clients
• Maintain the Executives schedules and act as the primary point of contact for accessing their time
• Identify opportunities to create new processes and systems to effectively support the needs of the Executives and their teams
• Produce and prepare reports for the Executives on a variety of topics, liaising with members of senior leadership and other members of the business
• Draft and revise memos, emails, agendas, notes, reports, presentations, and other communications to the highest-quality standards

Job requirements

• A minimum of 5 years experience supporting VP to C-Suite level executives in a fast-paced corporate environment
• Proven ability to balance multi-departmental projects from conception to execution with little to no supervision
• Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees, and business associates both…
• Strong organizational and time management skills. Proven experience in multitasking and working with multiple people and priorities, while delivering on high quality results and follow through
• Demonstrates curiosity and a desire to understand the needs of the Executives
• Highly trustworthy with ability to exercise sound discretion and function under highly ambiguous direction with constantly changing requirements
• Proven ability to handle confidential and sensitive information in a professional manner
• Excellent attention to detail and accuracy