Accounts Payable Analyst (Contract)

Job description

Job responsibilities

• Invoice Processing: Review invoices for required details, code them to the correct GL accounts, departments, locations and categories in NetSuite
• PO & Approval Matching: Matches invoices to Purchase Orders during the receiving process in NetSuite to allow for accurate & timely recording
• Exception Resolution: Investigate PO & invoice anomalies, and coordinate with purchasers & Procurement team to appropriately resolve discrepancies timely
• Vendor Support: Respond to invoice and payment-status questions, follow up on missing invoices or credits, and reconcile vendor statements
• Payment Support: Prepare payment batches, verify accuracy of payments and ensure timely payment of invoices
• Controls & Records: Follow approval limits & segregation of duties, maintain professional skepticism for duplicate and/or suspicious invoices and retain clear documentation
• Month-End Close: Help reconcile AP aging or related accounts, identify invoices received but not yet recorded and provide information for accruals and month-end close

Job requirements

• At least 2 years of experience in accounts payable, invoice processing, or a related accounting role
• Experience reviewing invoices, assigning general ledger accounts and cost categories, and checking invoices against purchase orders
• Ability to investigate invoice discrepancies and coordinate timely resolutions with vendors, purchasing teams, and internal stakeholders
• Experience responding to vendor questions, reviewing vendor statements, and supporting invoice payments
• Knowledge of invoice approval procedures, payment controls, and confidential financial record keeping
• Experience supporting account reconciliations, identifying unrecorded invoices, or preparing information for month-end close
• Strong attention to detail, organization, communication, and follow-through while managing multiple deadlines