Real Estate & Workplace Services Coordinator I (Contract)

Job description

Job responsibilities

• Facilities
• Support daily facility operations across Palo Alto sites, addressing routine maintenance requests and troubleshooting building issues in coordination with Ford facility leads and vendors
• Assist with vendor and contractor management, scheduling, scope verification, quality control, and invoice/PO coordination for facilities related services
• Take direction from Facilities team leads on prioritization of daily tasks while exercising independent judgement to resolve routine issues without escalation
• Assist with space planning and moves/adds/changes as the organization scales
• Perform routine preventative maintenance tasks and facility inspections, ensuring upkeep of space and cleanliness of facility
• Support the development, documentation, and maintenance of facility policies and procedures, ensuring alignment with company risk tolerance and regulatory/contractual requirements
• Support event planning, space setup, vendor services, and on-site operational need

Job requirements

• Bachelor’s degree with two years of employment experience required. In lieu of a Bachelor’s degree, an Associate’s degree with four years of employment experience or a High School Diploma or GED equivalent with six…
• 3-5 years of building facilities experience
• Willingness to be available after hours and in emergency situations
• Experience with service ticketing platforms, shipping software, warehouse management systems (WMS), and asset control systems strongly preferred
• Ability to independently navigate complex issues while demonstrating exceptional problem-solving skills
• Strong attention to detail with a continuous improvement mindset and ability to streamline processes
• Working knowledge of IT assets, hardware components, vehicle parts, and similar product categories
• Ability to work independently, effectively self-manage priorities, meet defined KPIS/SLAs, troubleshoot issues, and adapt quickly in a dynamic environment