Accounts Payable Specialist

Job description

Job responsibilities

• Process high-volume AP invoices (150+ per week) in NetSuite, including PO and non-PO invoices, leveraging Ramp's AI-driven receipt matching, auto-coding, and policy enforcement to reduce manual data entry.
• Perform 3-way matching (purchase order, receiving/packing slip, invoice) to verify pricing, quantities, and terms;
• Manage corporate card spending through Mercury and employee reimbursements through Rippling; process weekly AP payment proposals, including ACH and wires, in line with vendor terms and cash flow schedules.
• Manage vendor inquiries and maintain strong working relationships with suppliers, freight carriers, and internal purchasing/engineering staff;
• Support month-end close by preparing AP accruals, running aging reports, and reconciling the AP sub-ledger to the GL; assist with vendor master file maintenance, including W-9 collection and 1099 tracking.
• Investigate and resolve invoice discrepancies related to freight, tooling, raw materials, components, and prototyping purchases; support audits by preparing documentation and responding to auditor requests.

Job requirements

• 3-5 years of high-volume, full-cycle accounts payable experience, ideally within a manufacturing, hardware, or industrial/technical environment;
• Hands-on experience with NetSuite (or a comparable ERP such as Odoo) for AP processing, vendor bill management, and reporting; experience with Ramp or similar spend management/corporate card platforms.
• Comfort adopting AI-based tools and automation, such as OCR invoice capture, auto-coding, and anomaly detection; proficiency in Microsoft Excel (VLOOKUPs, pivot tables).
• Solid understanding of GL coding, cost centers, and accrual concepts; excellent attention to detail, strong communication skills, and comfort operating in a fast-paced, evolving startup environment.
• Must be a U.S. Person (U.S. citizen, lawful permanent resident, or protected individual as defined by ITAR/EAR) due to export control regulations applicable to defense technology; ability to pass a background check.