Executive Assistant, Marketing (R5304)

Job description

Job responsibilities

• Manage complex, multi-time zone calendars for the CMO, balancing competing priorities while optimizing executive time.
• Coordinate meetings, executive reviews, leadership offsites, and customer engagements.
• Manage agendas, meeting logistics, and follow-up actions for staff meetings, leadership meetings, and key business reviews.
• Capture meeting notes, track action items, monitor progress, and help ensure commitments are completed.
• Develop sufficient understanding of the business and organizational priorities to proactively identify issues, surface dependencies, and help drive execution.
• Exercise sound judgment when interacting with internal and external stakeholders, representing the CMO with professionalism and discretion.
• Support members of the Marketing leadership team with complex scheduling, travel coordination, and administrative needs as appropriate.
• Assist with department budget tracking, purchase requests, invoice processing, and other administrative financial activities.

Job requirements

• 5+ years of executive assistant, administrative, or related professional experience supporting C-level executives.
• Demonstrated success partnering closely with senior executives in demanding, fast-paced environments requiring exceptional professionalism and sound judgment.
• Experience managing highly complex calendars, travel, executive meetings, and competing priorities with minimal direction.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Experience preparing executive-level presentations and business documents using PowerPoint and other presentation tools.
• Excellent written and verbal communication skills with a polished executive presence.
• Proven ability to manage confidential information with the highest level of discretion.
• Experience coordinating leadership meetings, managing agendas, documenting action items, and tracking follow-up activities.