Recruiting Coordinator

Job description

Job responsibilities

• Serve as the point of contact for candidates throughout the interview scheduling process, acting with a high sense of urgency and professionalism.
• Provide an exceptional and welcoming recruiting experience for candidates and interviewers.
• Collaborate with recruiters to proactively identify process improvements, and surface any trends or important data points.
• Utilize clear, concise, and professional written and verbal communication with candidates and internal partners.
• Schedule and facilitate a high volume of phone, video, and onsite interviews, for multiple candidates and calendars to meet tight deadlines and all team SLAs.
• Build positive relationships with hiring managers and interviewers, acting as a partner to provide any information required for interviews or to adjust schedules as needed.
• Take on special projects as needed related to recruiting and recruiting operations, etc.
• Travel up to 25% domestically as needed to support recruiting initiatives, onsite interviews, hiring events, and other business needs.

Job requirements

• 2+ years of experience in Recruiting Coordination, Talent Acquisition Coordination, Recruiting Operations, or a similar role supporting high-volume hiring.
• Demonstrated experience coordinating high-volume phone, virtual, and onsite interviews across multiple teams in a fast-paced environment.
• Experience managing complex calendars involving recruiters, hiring managers, interviewers, executives, and candidates.
• Experience utilizing an Applicant Tracking System (ATS) to manage interview scheduling, candidate records, and recruiting workflows.
• Experience scheduling and coordinating interviews using Zoom or a comparable virtual meeting platform.
• Strong written and verbal communication skills with the ability to build trusted relationships across all levels of an organization.
• Proven ability to prioritize effectively, adapt quickly to changing priorities, and consistently meet deadlines while operating with a high sense of urgency.
• Strong problem-solving skills with the ability to anticipate scheduling conflicts, exercise sound judgment, and proactively resolve issues.