Recruiting Coordinator

Job description

Job responsibilities

• Own interview scheduling end to end, including coordinating across multiple time zones, managing calendar conflicts, and making sure every candidate and interviewer shows up informed and on time.
• Host candidates during onsite interviews at our Seattle office and create a candidate experience that is warm, professional, and reflective of who we are as a company.
• Keep candidates and hiring teams informed throughout the process with clear, timely communication. No one should have to wonder what happens next.
• Maintain data integrity in Rippling (our ATS). Every candidate record, interview scorecard, and status update stays accurate and current.
• Partner with recruiters and hiring managers to anticipate needs, flag bottlenecks, and keep requisitions moving through the pipeline.
• Track and report on recruiting metrics (time-to-schedule, pipeline volume, interview completion rates) and surface what is working and what is not.
• Identify inefficiencies in how we coordinate and fix them. If something can be faster, cleaner, or less error-prone, you take it on.

Job requirements

• 1-3 years of experience in recruiting coordination, people operations, HR, executive assistance, or a similar high-volume coordination role.
• Strong organizational skills with excellent attention to detail.
• Clear written and verbal communication skills, with the ability to keep multiple stakeholders informed without being prompted.
• Ability to handle sensitive and confidential information (compensation, offer details, candidate feedback) with discretion.
• Comfort managing a high volume of scheduling requests and competing priorities simultaneously.
• Proficiency with Microsoft Outlook, Slack, and similar collaboration tools, with the ability to pick up new systems quickly.
• Proficiency with ATS platforms (we use Rippling).
• Experience coordinating interviews or scheduling in defense tech, aerospace, robotics, or another technical industry.