Recruiting Operations Specialist

Job description

Job responsibilities

• Manage the day-to-day administration and configuration of Saronic’s Applicant Tracking System (Ashby), ensuring system integrity, data accuracy, and alignment with recruiting operations.
• Evaluate and implement new ATS functionality and recruiting technologies to improve recruiter efficiency, user experience, and operational effectiveness.
• Develop and maintain dashboards, reporting, and analytics that provide business leaders with visibility into hiring performance, pipeline health, and operational trends.
• Monitor requisition health, pipeline activity, and ATS data quality, proactively identifying aging requisitions, stalled pipelines, and operational inconsistencies while partnering with recruiters to drive timely…
• Support workforce planning by maintaining accurate recruiting data, auditing hiring demand against approved headcount, identifying discrepancies, and partnering with Recruiting leadership and Finance to ensure alignment.
• Develop and maintain recruiting documentation, operational resources, and standard operating procedures to promote consistency, scalability, and adoption across the recruiting organization.

Job requirements

• 1 - 2 years of experience in Recruiting Operations, Talent Operations, Recruiting Coordination, HR Operations, or a related operational role.
• Experience administering an Applicant Tracking System (Ashby highly desired), including system configuration, reporting, workflow management, and data maintenance.
• Skilled in building recruiting reports, dashboards, and operational analytics that support hiring strategy and business decision-making.
• Proficiency in Excel or Google Sheets, with the ability to analyze and interpret operational data.
• Excellent organizational, written, and verbal communication skills with exceptional attention to detail.
• Self-starter with a demonstrated ability to take ownership, independently execute projects, solve operational challenges, and manage multiple priorities in a fast-paced environment.
• Experience working in a high-growth technology or startup environment
• Proficiency with Ashby ATS or another modern Applicant Tracking System.