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Saronic

Robot type
Marine and Space · Defense
Location
Virginia BeachVirginiaUSA
Job type
Business Operations
Posted
Apr 8, 2026
Full-time

Workplace Assistant

Job description

The workplace assistant is the first point of contact for employees, candidates, customers, and vendors. This role provides front-desk coverage, visitor management, workplace & facilities support, and administrative coordination to ensure a safe, welcoming, and well-operated office environment.

This position also supports day-to-day office operations and facilities coordination, helping maintain workplace functionality, address routine issues, and ensure continuity of operations in a high-visibility, professional setting.

Saronic Technologies is a leader in revolutionizing autonomy at sea, dedicated to developing state-of-the-art solutions that enhance maritime operations through autonomous…

Job responsibilities

  • Serve as the first friendly point of contact; greet visitors and manage check-in processes to ensure a professional, warm and welcoming experience
  • Maintain office readiness, including cleanliness, organization, and overall presentation
  • Coordinate visitor management processes, including pre-registration and compliance with security protocols
  • Partner with Security to manage access, visitor flow, and adherence to onsite policies
  • Support day-to-day office operations, including office supplies, mail distribution, F&B re-stock and general administrative coordination
  • Coordinate and oversee facilities needs, including minor repairs, preventative upkeep, and vendor engagement for routine services
  • Monitor, track, and escalate operational and facilities-related issues to appropriate stakeholders, ensuring timely resolution
  • Assist with onboarding and offboarding by ensuring workspace readiness and supporting basic setup and orientation logistics

Job requirements

  • Proven ability to manage front-facing responsibilities with professionalism, including greeting visitors, handling inquiries, and maintaining a positive organizational image
  • Strong organizational and coordination skills, with experience managing schedules, appointments, and multiple priorities simultaneously
  • Excellent written and verbal communication skills, with the ability to interact effectively across teams and with external stakeholders
  • Detail-oriented with the ability to track, manage, and follow up on tasks, projects, and administrative processes
  • Experience supporting operational workflows, including data entry, documentation, and cross-functional coordination
  • Proficiency in workplace tools and systems, including Slack, Microsoft Teams, Envoy, Confluence, and Microsoft Excel
  • Familiarity with submitting and managing facilities requests and handling basic IT support requests or ticketing systems
  • Ability to work independently while also collaborating effectively in a team environment
Apply on Saronic websiteSave

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