Executive Assistant

Job description

Job responsibilities

• Calendar management - you will coordinate and prioritize meetings including team meetings, offsite meetings, and cross-functional meetings, frequently across both domestic and international time zones
• In sync with the executive(s), to ensure calendaring decisions are made quickly to propel the goals of the department and prioritizing the most sensitive matters
• You will manage and schedule the logistics of meetings, including conferences and special events (onsite & offsite), and make travel arrangements
• You will partner with the Executive to ensure they are prepared for meetings, interviews, travel, and briefings
• Set agendas, scribe meeting notes, as well as action items and to-do lists from weekly staff meetings
• Handle expenses reports and contracts
• Handle sensitive business and people issues with a high level of discretion