Office Manager - North Austin

Job description

Job responsibilities

• Implement systems and workflows that reduce friction and streamline office operations; keep the office stocked, organized, and running smoothly day to day, from supplies to snacks to vendor relationships.
• Serve as a key partner to Finance, HR, Security, Facilities, and Manufacturing teams, helping coordinate office-related needs, troubleshoot issues, and keep cross-functional workflows moving.
• Aid in the onboarding of new in-person employees, setting them up with desks, equipment, and a welcoming environment; work with Recruiting and HR to organize travel and relocation logistics for new and current employees.
• Coordinate daily catering and occasional dinners; work with Recruiting and Marketing to plan and execute monthly internal team events and external events to increase industry visibility and team cohesion.
• Coordinate and manage office buildouts or expansions, working with contractors, vendors, and internal teams; step in as the first-line problem solver for logistical issues, vendor miscommunications, and process gaps.
• Support office administration processes with strong attention to detail, ensuring information is accurate, timely, and well documented;

Job requirements

• 7+ years of experience in office management, workplace operations, executive support, or a similar role in a fast-paced environment;
• Comfortable working in a manufacturing environment; experience supporting shift-based operations and coordinating across multiple schedules;
• Highly detail-oriented with exceptional follow-through; excellent communication skills and a warm, professional demeanor; proactive, responsive, and comfortable anticipating needs before being asked.
• Tech-savvy and quick to learn new systems; proficiency with Microsoft 365 and Slack strongly preferred; familiarity with secure workplace practices including visitor logs, badge compliance, and working in regulated…