- Robot type
- Robot AI and Software
- Location
- San MateoCaliforniaUSA
- Job type
- Business Operations
- Posted
- Jun 18, 2026
Full-time
Executive Assistant
Job description
We build embodied foundation models, starting with a focus on dexterity. This requires advancing the frontiers of data, models, and hardware, to enable robots to intelligently interact with the physical world.
The company embraces both large-scale AI and robotics as core to its DNA. Our team of researchers, roboticists, and company builders come from OpenAI, Boston Dynamics, Google DeepMind, and other frontier labs—with a track record of shipping AI breakthroughs.
At Generalist, we are on a mission to build general intelligence for the physical world and make it useful to everyone.
Job responsibilities
- Calendar & scheduling: Manage complex calendars and schedule meetings across multiple time zones, making smart trade-offs about what gets prioritized when plans change.
- Travel & logistics: Book and adjust travel (often last-minute), manage expenses, coordinate vendors, and keep bills paid on time.
- Hosting & guest experience: Partner with the office manager to prepare for meetings, and greet and host candidates, partners, and other VIP guests so their time with us feels seamless.
- Events & offsites: Plan and execute team events, offsites, strategy sessions, and larger organizational programs end to end.
- Communications: Maintain high responsiveness and professionalism across internal and external correspondence, with clarity and accuracy.
Job requirements
- 3+ years of administrative or executive support experience in a fast-paced environment.
- Outstanding organizational skills and attention to detail, with the ability to juggle diverse responsibilities at once.
- Excellent written and verbal communication and strong listening skills.
- Strong problem-solving, time-management, and prioritization skills.
- Adaptable team player who works well under pressure and stays composed when priorities shift.
- Biased for figuring out how to get things done, rather than dwelling in why they’re difficult.
- High degree of discretion and integrity when handling sensitive information.
- Expert with G-Suite (Google Calendar, Gmail, Docs, Sheets).