- Robot type
- Robot AI and Software
- Location
- San MateoCaliforniaUSA
- Job type
- Business Operations
- Posted
- Sep 9, 2026
Full-time
Recruiting Coordinator
Job description
We build embodied foundation models, starting with a focus on dexterity. This requires advancing the frontiers of data, models, and hardware, to enable robots to intelligently interact with the physical world.
The company embraces both large-scale AI and robotics as core to its DNA. Our team of researchers, roboticists, and company builders come from OpenAI, Boston Dynamics, Google DeepMind, and other frontier labs—with a track record of shipping AI breakthroughs.
At Generalist, we are on a mission to build general intelligence for the physical world and make it useful to everyone.
Job responsibilities
- Lead the scheduling of all interview stages — from initial chats and screens to full on-sites — across San Mateo, Boston, and candidate time zones using Ashby.
- Be the main guide and friendly contact for candidates throughout their journey, ensuring every touchpoint feels thoughtful, well-organized, and seamless.
- Coordinate travel and expenses for visiting candidates, ensuring flights, hotel stays, ground transit, and reimbursements are effortless for them.
- Keep Ashby running smoothly and reliably — maintaining stage accuracy, interview plans, email templates, direct-booking links, and interviewer training records.
- Support interviewer balance across our team by distributing schedules fairly and flagging early when we need to expand our interviewer pool.
- Keep pipelines flowing effortlessly by spotting potential bottlenecks, resolving delays, and troubleshooting scheduling conflicts proactively.
- Partner on offer logistics — from background checks and Ashby offer packets to sending personalized welcome notes and swag — ensuring a delightful handoff to HR and IT for day one.
- Treat candidate privacy with utmost care and discretion at every step of the process.